Contacts
A special tenant management contact list where prospects can be registered as tenants for further monitoring and support or grouped for further marketing newsletter.
Tenafy: Property Management System
Modern real estate management requires lots of automation and overall optimal technological approaches to keep everything stable and achieve the best results. In terms of such an increasingly developing field, it’s practically impossible to imagine efficient realty management without sufficient tools or, what’s better, a whole dedicated system.
The client that came to us to get exactly such a system perfectly realized the importance of digitalization in professional real estate management.
Challenges
Our ultimate task was to take a bunch of essential daily realty routine management capabilities the client had already been using and “cram” them into a single comprehensive system. From the very beginning, we had realized that there had to be lots of programming and design involved. That included basic software design, frontend/backend development, connection of database, modules and cloud services, etc.
Solution
We set things off by thoroughly analyzing all the tools the client and his staff had already been using in their daily property management. The resulted analysis had given us an idea of what major “pillar” components should be implemented, which included:
- A tenant registration interface;
- A tenant accommodation support interface;
- A property and finance management interface.
All in all, we needed to represent these user journeys visually and functionally via an intuitive all-in-one interface. All of that, of course, had to be realized in the most accessible and high-performance way possible.
Features
Based on the above essential component goals, we’d implemented the following management features one by one based on the specialized software system created from scratch.
Property
The client can easily add new properties and specify all the underlying info, including accommodation type, apartment size, bed size, floor plan, door code, WiFi password, inventory, etc.
Leasing
Once the deal with a tenant is made, this feature can be used to create a calendar-bound lease and initiate an automated email with all details on property, apartment, and lease a tenant gets before the check-in date.
Sales pipeline
A feature for subsequently moving a deal through a sales pipeline that helps to schedule apartment viewings by syncing up with Google calendar and sending tenants automated email notifications about upcoming visits.
Payments
A convenient tracking interface for invoices and payments with filters and an ability to link separate transactions to particular contacts and lease records within the system.
Accounting
A module directly linked to Payments that automatically converts all invoices into income and calculates all transactions for displaying a detailed overall balance.
Contacts
A special tenant management contact list where prospects can be registered as tenants for further monitoring and support or grouped for further marketing newsletter
Property
The client can easily add new properties and specify all the underlying info, including accommodation type, apartment size, bed size, floor plan, door code, WiFi password, inventory, etc.
Leasing
Once the deal with a tenant is made, this feature can be used to create a calendar-bound lease and initiate an automated email with all details on property, apartment, and lease a tenant gets before the check-in date.
Sales pipeline
A feature for subsequently moving a deal through a sales pipeline that helps to schedule apartment viewings by syncing up with Google calendar and sending tenants automated email notifications about upcoming visits.
Payments
A convenient tracking interface for invoices and payments with filters and an ability to link separate transactions to particular contacts and lease records within the system.
Accounting
A module directly linked to Payments that automatically converts all invoices into income and calculates all transactions for displaying a detailed overall balance.
Tech Stack
Typescript
Nginx
Angular
MySQL
PHP (Symfony)
Google calendar sync
Results
Tenafy is a custom management system that combines the powers of
CRM, sales pipeline, property and room management, tracking of
invoices and payments, and accounting capabilities. All this is
accessed via convenient navigation to process contacts individually,
group contacts, and keep all related data in check - all this and
more in one solution.
Ultimately, Tenafy allows the client to avoid a huge number of
human-factor mistakes due to the simple yet efficient interface and
streamline the fundamental business processes. The system has
already allowed the client to support 10% more properties without
the need to hire any additional staff, which means to us that the
job was well done
